The way we meet has changed more in the last five years than it did in the 20 prior.
Hybrid teams, client video calls, and flexible workspaces are now part of everyday business. But many meeting rooms have not caught up. The result is familiar: clunky tech, awkward layouts, wasted time, and people who start meetings frustrated before the conversation even begins.
That is why we created The Modern NZ Workplace: Ultimate Guide to Smarter Meeting Rooms. It is built for Kiwi workplaces and focuses on practical changes that make meetings smoother, faster, and more effective.
Why smarter meeting rooms matter more than ever
When meeting rooms work well, teams stay focused on decisions and outcomes, not cables and troubleshooting. A modern setup helps reduce delays, improves audio and video quality for everyone, and supports a better experience for both in-room and remote participants.
Three practical reminders from the guide
Here are a few standout takeaways that can make an immediate difference.
Meetings should not require troubleshooting
One-touch start, automatic input sensing, and microsoft teams-native devices remove the friction that chips away at productivity.
Design around people, not hardware
The best rooms consider layout, acoustics, lighting, and meeting flow. A human-first approach supports how teams actually work, not how equipment looks on paper.
Scale the room to the space
A huddle space, a boardroom, and a larger shared room all need different solutions. One size does not fit all, and the right design depends on how the space is used.
Download the guide
If you are planning a refresh, moving offices, or simply tired of meetings that start with tech issues, the guide is a useful place to start.
Download your guide here – The Modern NZ Workplace: Ultimate Guide to Smarter Meeting Rooms
Want to see it in action?
If you would like to see what smarter meeting rooms look like in practice, we would love to welcome you to our Napier office.
We have set up three different sized demo rooms, from huddle space to boardroom, so you can experience first-hand how the right setup can make meetings easier.
To book, simply click the button below and scroll to the bottom of the page to view the calendar.
How HBT Can Help:
Connect with HB Technologies to explore tailored advice on a collaboration or meeting solution that will suit your needs.
With HBT’s Meeting Room and Audio-Visual Solutions, we’re here to tailor technology that unites people, no matter where they are – email info@hbtech.co.nz or phone 06 833 7400.
